Matched invoice lines
Review invoice quantities and prices alongside what was ordered and received.
Uses
Supplier invoices, purchase orders and goods receipts.
Invoice reconciliation
Match supplier invoices to purchase orders and goods received. Send discrepancies to your team for review.
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Identify invoice discrepancies before payment.
An invoice can look right until it is compared with what was ordered and actually delivered. Manual matching slows financial closing and hides discrepancies.
Records linked
Three records, one invoice
INV-3048 · Meridian Supply
| Document | Reference | Quantity |
|---|---|---|
| Supplier invoice | INV-3048 | 124 cartons |
| Purchase order | PO-2061 | 120 cartons |
| Goods receipt | GR-0894 | 120 cartons |
Packing cartons · SKU CT-120. All three records belong to the same supplier and purchase order.
Supporting records
Supplier invoice PDF · ERP purchase order · Warehouse receipt
Invoice captured and matched to PO-2061.
Discrepancy found
A quantity difference needs review
INV-3048 · Meridian Supply
| Check | Expected | Invoiced |
|---|---|---|
| Quantity | 120 cartons | 124 cartons |
| Price per carton | S$20.00 | S$20.00 |
| Line total | S$2,400.00 | S$2,480.00 |
4 extra cartons billed. The S$80.00 difference exceeds the matching tolerance of S$0.00.
Supporting records
PO-2061 line 1 · GR-0894 line 1 · Matching rule AP-01
Price matched. Quantity difference flagged.
Awaiting review
Ready for accounts payable
INV-3048 · Meridian Supply
| Review detail | Value |
|---|---|
| Assigned to | Accounts payable |
| Amount in question | S$80.00 |
| Proposed next step | Request a corrected invoice |
A discrepancy report is prepared with all three source documents. Payment remains on hold for your team’s decision.
Supporting records
INV-3048 discrepancy report · 3 linked documents
Review task prepared. No payment has been released.
Step 1 of 3
What your team gets.
Discrepancies with the evidence attached
See exactly which quantities, prices or receipts do not match, with the relevant records in view.
Uses
Line-level comparisons and your matching tolerances.
Unresolved items assigned for review
Give the responsible person the invoice, the difference and the supporting documents in one place.
Uses
Unmatched items, source documents and approval rules.
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