A purchase order draft
Review the supplier, items and quantities together, instead of building the order line by line.
Uses
Approved requirements, supplier catalogues and agreed terms.
Procurement automation
Prepare purchase orders, check supplier terms and follow up on missing confirmations.
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Reduce manual purchasing and supplier follow-up.
Pack sizes, order cut-offs, minimum quantities and delivery dates all affect whether a purchase order is ready to send. The follow-up work should not depend on someone remembering to chase it.
Draft prepared
Build the purchase from approved demand
PO-2083 · Northstar Packaging
| Requirement | Detail |
|---|---|
| Item | Shipping boxes · BX-40 |
| Approved requirement | 80 boxes |
| Preferred supplier | Northstar Packaging |
The approved requirement is linked to the supplier item and the requested delivery date.
Supporting records
Replenishment request REQ-182 · Supplier catalogue
PO-2083 drafted for delivery on 14 October.
Checks passed
Check the supplier’s ordering rules
PO-2083 · Northstar Packaging
| Constraint | Supplier terms | Draft |
|---|---|---|
| Pack size | 20 boxes | 4 packs |
| Minimum order | 60 boxes | 80 boxes |
| Lead time | 4 days | 4 days allowed |
The quantity meets the minimum order and pack size. The requested delivery allows the agreed lead time.
Supporting records
Northstar supplier agreement · Delivery calendar
Pack size, minimum quantity and lead time checked.
Awaiting approval
Keep approval and follow-up together
PO-2083 · Northstar Packaging
| Purchase detail | Status |
|---|---|
| PO-2083 | Ready for purchasing review |
| Approval owner | Purchasing manager |
| Supplier confirmation | Waiting for order approval |
After approval, missing supplier confirmations can be surfaced for follow-up.
Supporting records
Draft PO-2083 · Approval rule PUR-02
Approval task prepared. Nothing sent to the supplier.
Step 1 of 3
What your team gets.
Purchasing constraints checked
See pack-size, minimum-order or delivery-window issues before sending the purchase order.
Uses
Pack sizes, minimum quantities, order cut-offs and supplier lead times.
Supplier follow-ups to act on
Know which orders are still unconfirmed and which changes need your attention.
Uses
Purchase orders, supplier confirmations and delivery updates.
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in action.
Explore the workflows, integrations and approval controls for your operation.
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